Protecting company data has never been more important than now. Companies are focusing more and more on data compliance and security but more often than not, they forget to include printing environments in their security strategy. Printing is one of the most overlooked parts of the network when it comes to IT security and therefore an easy security breach.
With 35% of organisations reporting an internal security threat, printers should be one of the top priorities to be secured when looking at the overall IT infrastructure. Printing documents is one of the easiest ways to distribute sensitive business information – intentionally or unintentionally - and can include the distribution of trade secrets, operational information or customer information.
In a global work environment, the workforce consists of a combination of employees, freelancers, independent contractors and consultants. You need to ensure you are giving the correct level of access to the right users with a security tool to administer access control to company data and printing. This gives the administration team a simple view across the entire infrastructure without unnecessary complications to the network. It’s important to have visibility across the whole infrastructure and keep the view transparent to ease daily tasks and provide clarity in troubleshooting scenarios.
20% of all prints are never collected. By enabling users to send a print job to the network and retrieve it only when in front of the printer, the pull feature minimizes waste as one doesn’t accidentally print to the wrong location. The pull feature enhances the effectiveness and eliminates unclaimed documents. This feature enables the organization to simplify their printing environment by letting all levels of the workforce print from the same printer, without exposing any security breaches.
Securely print from anywhere and anytime, using an identity card, smartphone, tablet, or other mobile device of your choice. Achieve a higher level of security on your network, while providing convenient options for authentication that integrate with existing network credentials. Authenticate users by using LDAP and Active Directory, Identification codes or PIN codes.
Protect the company from intentional or unintentional data breaches by preventing printing of sensitive or confidential documents. Create alerts to the IT department of the breach with the option of notifying the end user.
Businesses tend to focus on server, mobile and PC protection, but any data that is sent between devices is vulnerable to attack. The awareness of data security is increasing, and Security Officers have realized that sensitive business information should never be sent unencrypted over a network. Network analysis tools make it very easy to read data traffic, including print data. HP printers offers end-to-end data encryption which provides an extra layer of protection on your infrastructure.
40% of all prints could be printed in grey scale as they are only drafts, online content etc. Create a smarter way to manage output and apply custom printing rules to help your organization meet its’ financial and sustainability goals. Intelligent Print Management helps you adapt to any printing policy change. Start environmental initiatives by conserving supplies and restrict color printing only to those who need it. Create web, pop-up, or email notifications to help illustrate print job costs to users so they better understand their overall impact when printing.
Danoffice IT offers an unmatched level of world wide support for companies with a global footprint regardless of the geographical location. Support is provided independent of whether the product resides in a large city, peripheral region or rural part of the world. Danoffice IT helps to keep a stable work environment where you need it the most.
Danoffice IT offers an international Global Extended Warranty Management to customers on all products supplied. Certified, in-house technicians at Danoffice IT will promptly assist and solve any issues you may experience. The Danoffice IT Global Extended Warranty Program ensures full coverage and no-cost handling and repair of your warranty issues. Where available, local Authorized Service Providers will handle any issues relating to warranty during the full term of warranty, (including any extension that may apply as per the product) in a prompt and professional manner.
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Danoffice IT has more than 20 years of experience on exclusively supplying and servicing IT and IS equipment to international organisations, governmental and non-governmental, and business-to-business partners operating worldwide. We support more than 400 organisations in more than 170 countries. Danoffice IT is a recognized brand to multinational corporations and organisations who need a true global IT partner, supporting any need wherever it may be.